Migrate Gmail to Zoho Mail Easily – Step-by-Step Guide

Business email accounts tend to become overloaded with old messages and large attachments. Instead of paying for more Gmail storage space, users decide to migrate Gmail to Zoho Mail. It doesn’t matter why the user is switching; a seamless migration is essential. This comprehensive guide will take you through the process step by step. In the following sections, we will cover both the professional Cigati Gmail Backup Tool and manual steps in detail. Continue to read the blog carefully for a better understanding. 

Reasons to Migrate Emails From Gmail to Zoho 

Before we get into the solutions, take a look at the “why” behind moving from Gmail to Zoho Mail. 

• Improved Email Protection: With Zoho Mail, users’ email data is secured with strong security protocols.
• Productivity Tools: Equipped with smart features like advanced filtering, custom domain support, and calendar integration.
• Respecting Privacy: Also, Zoho Mail respects users’ privacy with secure communication features.
• Simple and Clean Interface: The interface is simple, organized, and easy to navigate.
• Add-Free: The Zoho platform is completely add-free. Therefore, maintains a clean and uninterrupted experience. 

How to Migrate Gmail to Zoho Mail? – Top 3 Ways

After learning about why we need this migration, let’s move ahead and explore different solutions. Now, let us begin with the manual methods first, followed by a professional tool-driven method.

Manually Migrate From Gmail to Zoho Mail Using MS Outlook

In this method, we will first enable IMAP in Gmail and add the Gmail account to MS Outlook. Then, similarly, we will add Zoho Mail to Outlook. After adding both accounts, manually copy the emails from Gmail to Zoho Mail. 

Perform the step-by-step instructions to start migrating emails:

Step 1: Turn On IMAP in Gmail and Add Gmail to Outlook

1. First, log in to Gmail with your Email ID and password.
2. Then, proceed to Settings > See all settings > Forwarding and POP/IMAP tab.
3. Now, select Enable IMAP under the IMAP Access section. 
4. Open Microsoft Outlook and click on Files > Add Account.
5. Then, enter your Gmail email address and password. 

Step 2: Add Zoho Mail to Outlook

1. Similarly, add Zoho Mail account to Outlook, same as step 1 (4-5).
2. Now, enter the server details manually:

Incoming Mail Server (IMAP)	Server: imap.zoho.com
	Port: 993
	Encryption: SSL
Outgoing Mail Server (SMTP)	Server: smtp.zoho.com
	Port: 465 or 587
	Encryption: SSL

3. Then, type in your Zoho Mail account Email ID and Password. 

Step 3: Copy Emails from Gmail to Zoho Mail

1. In Outlook, select the Gmail inbox folder that you wish to migrate.
2. After selecting the email(s), right-click on them and select Move > Copy to Folder. 
3. Now, select the Zoho Mail account folder to save the migrated Gmail emails. 

Manually Connect Gmail to Zoho Mail by Forwarding Emails 

This is a straightforward method that is suitable for users who are switching to Zoho Mail. With this method, users can forward their future Gmail emails to a Zoho Mail account. 

The following are the steps to begin forwarding emails to Zoho Mail:

1. To begin with, sign in to your Gmail account.
2. After that, navigate to the Gmail inbox you wish to forward from.
3. Then, click on Settings > See all settings and choose Forwarding and IMAP/POP.
4. Now, click on Add a Forwarding address in the Forwarding section.
5. Type in your Zoho Mail Email ID and click Next > Proceed. 
6. Afterwards, sign in to your Zoho Mail account and click on the confirmation link.
7. Now, head towards Gmail settings and choose Forward a copy of incoming mail to [your Zoho Email ID]. 
8. Lastly, click on Save Changes. 

Shortcomings of the Manual Methods

• The forwarding method forwards to only one email ID at a time. Moreover, it does not forward the older Gmail emails.
• Using the Outlook method, Gmail filters and labels are not preserved.
• The technical manual steps require basic technical knowledge about IMAP configurations and Outlook.
• Also, the manual methods are time-consuming and take a lot of effort.

Best Solution to Migrate Gmail to Zoho Mail Using a Professional Tool

The Gmail Backup Tool is a user-friendly solution for migrating emails from Gmail to Zoho Mail. Built for both individuals and businesses, the tool facilitates the backup and migration process while accurately preserving the email data. Plus, it can migrate all Gmail mailboxes, maintaining the original folder hierarchy. Not only does it migrate to various formats, but directly migrates to many email clients. Key features include its ability to prevent duplicate emails, exclude attachments, or filter emails by date range, etc. 

Steps to perform Gmail to Zoho Mail migration:

1. Go ahead and open the backup tool.
2. Now, select Gmail (Backup Mails Only) and sign in to your Gmail account.
3. Then, select folders for migration and click Next to proceed.
4. Choose Zoho Mail as the destination Email Client and type your Zoho Mail account credentials.
5. Now, apply any optional filters like date range, exclude attachments, etc.
6. Finally, click Download and begin the migration. 

Conclusion

Migrating from Gmail to Zoho Mail enables improved email organization and customized email management. Also, the user can use the manual route using Outlook and by forwarding emails to migrate Gmail to Zoho Mail. But the manual route is prone to errors. Therefore, for a faster and reliable migration from Gmail to Zoho Mail, use a professional backup tool. Moreover, this professional tool will automate the entire process and is trusted by both businesses and professionals alike.

You May Also Read: Download All Emails from Gmail to Computer

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