Download All Emails from Gmail to Computer – Easy Guide

Written By Shivam Rathore
Updated on August 8th, 2025

Emails stored online could face a potential risk, like unexpected deletions, cyber attacks, or account suspension. Therefore, users often download all emails from Gmail to maintain a local backup. By doing this, the emails will remain accessible anytime in an offline mode. This blog is dedicated to how to download all Gmail emails to a computer. We have included both manual options and a professional Cigati Gmail Backup Tool that downloads emails in bulk. Read the blog till the end to learn about why and how this process can be done.

Also Read: Extract All Email Addresses from Gmail

Why Should Users Download All Gmail Emails to Computer?

Saving Gmail emails to a Computer is a proactive approach to protect your data and retention. The following points highlight why one should consider downloading the emails:

Downloading emails from Gmail on a Computer ensures both long-term accessibility and security.
Backing up Gmail emails to a Computer creates a safety net. That is helpful in cases of accidental deletions or any account issues.
Downloading the emails is useful for users in case of professional documentation and for personal record-keeping.
Keeping important emails online is not safe. Therefore, saving the emails locally will be helpful in various scenarios.

How to Download All Emails from Gmail?

In this section, we have covered three different approaches to exporting emails from Gmail to your Computer. Choose any of them depending on your purpose. If you want to save a few individual emails, go with the first approach. The second approach is suitable who want to download the Gmail data into a specific format. Moreover, for large-scale exports in various formats, the third approach is most appropriate. Now, let’s take a look at the steps for each of these methods.

Manual Method 01: Save All Gmail Emails to Computer One by One

Through this method, users can either “Download Message” or “Print” and save it as a PDF.

Follow the steps given below to save the emails locally:

To begin with, open Gmail and sign in to your account.
Now, open the email that you wish to download.
On the top-right corner of the email, look for the three-dot menu icon and click on it.
Choose Print > Save as PDF.
After that, choose the location to save the file and tap on Save.

Note: You can also choose the Download Message option instead of the Print option. The emails will be downloaded in the .eml format, which is supported by most email clients.

Limitations: The process becomes tedious by manually repeating the process for each email. Therefore, it is not suitable for bulk downloads. Moreover, it does not retain the Gmail labels and folders.

Manual Method 02: Backup Gmail Emails to Computer

Google Takeout allows users to export and download their Gmail data in bulk. It downloads the emails in a MBOX format.

Look at the detailed procedure to begin the download:

Open the web browser and sign in to your Gmail account.
Tap on the profile icon and choose Manage your Google Account.
Navigate to the Data & Privacy tab.
Click on Download your data in the Data from apps and services you use section.
A Google Takeout page will be displayed. First, Deselect All and select only Mail.
Then, click on the Next Step and choose the export settings.
Finally, click on Create Export.

Limitations: A Large mailbox will take a considerable amount of time. The process cannot offer selective downloads.

Professional Way to Download All Emails from Gmail to Computer

The Cigati Gmail Backup Tool offers a dependable utility that helps users manage and secure their Gmail data. This tool allows you to back up emails from your inbox, sent items, drafts, etc. Users can also export emails to different file formats and can also move them to another email app. Plus, it prevents duplicate backups and offers advanced filtering options. In addition to this, users also have the choice to skip attachments to back up data according to their needs.

To download all Gmail emails to Computer, follow the simple steps:

Download and open the tool.
Then, select the option Gmail (Backup Mails only) and sign in with your Gmail Email ID and Password.
Now, choose the email(s) that you want to download. Then, click Next.
Select the preferred File Format in which you want to save emails locally.
Next, apply any extra features as needed, and then again click Next.
Select the Save Path to set the destination folder.
Finally, click on Download to start the process.

Conclusion

Saving Gmail emails to a Computer secures your email data and ensures effective email management. Manual options like using Google Takeout and the “Print” Option do help. But the automated Gmail Backup Tool is a more easier option. This tool offers users various advanced functionalities and ensures a smooth, efficient, and hassle-free experience. For users looking for answers on how to download all emails from Gmail to a Computer, this tool is the best choice. It ensures an error-free and hassle-free solution.

You May Also Read: Remove Duplicate Emails in Gmail

Frequently Asked Questions

Q: How do I download emails from Gmail to my Computer?

Ans: There are multiple ways to do it. Manual options include using the “Print” option and Google Takeout. There is also an option to use the professional Gmail Backup Tool to instantly save the emails.

Q: Why is there a need to download Gmail emails to a Computer?

Ans: Some of the reasons include:

Long-term security and accessibility.
Creating a secure local backup.
For personal record-keeping, etc.

About The Author:

Shivam Rathore

Shivam Rathore is a seasoned content writer with over 2 years of experience in creating engaging and informative content for various topics, including data recovery, email migration, and more. With a keen eye for detail and a passion for writing, Shivam has helped numerous clients improve their online presence through well-crafted and compelling content. His expertise in the field ensures that every piece he produces is of the highest quality.