How to Convert Gmail to Word Document – Simple Steps

While travelling in low-connectivity areas, to access their emails, users convert Gmail to Word document. Once saved in Word, users have the flexibility to edit, comment, and highlight the content as per the requirement. But, manually copying and pasting the Gmail emails to Word is a tedious task. So, how to do it? Well, in this blog, we will talk about the methods, both manual and automated. Also, by using a professional Gmail Backup Tool, one can easily and securely convert Gmail emails to Word.

Benefits of Gmail to Word Conversion

Converting Gmail emails to Word can serve many different purposes, depending on the user. Converting to Word offers flexibility, portability, and cross-platform compatibility. We have highlighted the relevant reasons below:

• One can save the Word documents using any compatible software. These files can then be copied to a flash drive for ease of access.
• Also, the Word document is platform-independent and can work on any computer or Windows OS.
• Word files are small and lightweight; therefore, they require minimal storage space.
• With Word files, users can easily search their emails using the sender’s names or subject lines.
• Moreover, saving emails in a Microsoft Word document provides offline access. 
• Plus, the Word files offer diverse formatting styles, whether for professional or personal use.

How to Convert Gmail to Word Document? 

Let’s proceed to the next section. Here, we will explore various methods to convert the Gmail email to a Word document. Starting with manual methods first, followed by a professional approach. 

Manual Method to Export Gmail to DOCX 

This is a simple and effective method to manually convert your emails to a docx format. 

Use the following steps to start the process:

1. First, open the Gmail application and sign in to your Gmail account.
2. Now, open the email that you wish to convert to a DOCX document.
3. Then, click and drag the email body content to highlight the text you want to convert. 
4. After that, right-click on it and choose Copy.
5. In MS Word, create a new blank document and paste the copied content into it.
6. Adjust and modify the content if needed.
7. Then, click on File > Save As and select .doc or .docx format.
8. Finally, select the folder to save the file.  

Manual Method for Gmail to Word Conversion

This method involves configuring a Gmail account using IMAP and then exporting the emails to a .txt format and finally saving them as .docx format. 

Step 1: Add Gmail in Thunderbird via IMAP

1. First, open Thunderbird and go to Account Settings > Add Mail Account.
2. Now, enter your Gmail account credentials and tap on Continue.
3. After that, select IMAP and configure it manually by entering details:

Incoming Mail Server	Server: imap.gmail.com
	Port: 993
	Encryption: SSL/TLS
	Authentication: OAuth2
Outgoing Mail Server	Server: smtp.gmail.com
	Port: 465 or 587
	Encryption: SSL/TLS
	Authentication: OAuth2

4. Then, click on Re-test and Create Account.

Step 2: Export Gmail Emails Using ImportExportTools NG

1. In Thunderbird, navigate to Tools > Add-ons and Themes > Search and install ImportExportTools NG.
2. Now, close and re-open Thunderbird.
3. Afterwards, select the Gmail folder that you wish to convert to a Word document.
4. Then, choose ImportExportTools NG > Export all messages in the folder > Plain Text Format.
5. After that, set the destination location and open the downloaded file in MS Word. 
6. Now, click on File > Save As > Word Document (*.docx). 

Shortcomings of the Manual Methods

• Performing the manual procedure is technically complicated. Therefore, it is not suitable for non-technical users.
• The process takes a considerable amount of time.
• Manually copying and pasting the email one by one requires a lot of effort and is a tedious task.

Professional Tool to Convert Gmail to Word Document

With the professional Gmail to Word Converter, users can smoothly convert Gmail to Word with precision. The tool backs up and handles email data by exporting it to multiple formats and email platforms. Also, throughout the process, it ensures accurate results and data integrity. Moreover, it offers advanced features such as duplicate email detection, the option to skip attachments, and much more. Users can also further customize the backup settings according to their specific requirements. 

Quick steps to export Gmail emails to Word:

1. First, launch the backup tool on your PC.
2. Then, sign in to your Gmail account by selecting the option Gmail (Backup Mails Only).
3. Now, choose the preferred folders for conversion and then click Next.
4. Then, choose Word as the destination File Format.
5. Next, apply the optional filters if you wish to customize the process.
6. Lastly, click on the Download button to begin the conversion.

Conclusion

Converting from Gmail to a Word document offers cross-platform compatibility and control over email. Manual options, by using IMAP syncing and copying-pasting, are available. Alternatively, using an automated professional Gmail to Word Converter, users can convert Gmail to Word document accurately. This tool’s advanced features make complex tasks easy by ensuring a smooth and error-free experience. It is useful for both professional and business purposes.

You May Also Read: Convert Gmail Emails to PDF

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